Privacy Policy - EventNation

EventNation LLC Privacy Policy

Effective Date: February 19, 2025

EventNation LLC (“we”, “our”, or “us”) operate an online marketplace for those who plan events to connect with vendors, venues, and software, and we also provide an online community, jobs board, and press release postings. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you use our website and services, in accordance with the General Data Protection Regulation (GDPR).

By signing up for an account with EventNation LLC, or otherwise using our services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with any part of this policy, you should not use our services or sign up for an account.

1. Data Collection

We collect the following types of personal data when you sign up for an account and use our services:

Contact Information: Your name, email address, company name, and phone number (if provided).
Account Information: Username, password, and any other information you provide when creating or updating your account.
Usage Data: Information on how you use the website and services, including your browsing activity and interactions with vendors and event listings.

2. How We Use Your Data

We use your personal data for the following purposes:

To create and manage your account on our platform.
To send you email communications related to our services, including updates, promotions, and information relevant to your use of the marketplace.
To provide customer support and respond to inquiries.
To analyze usage trends and improve the functionality of our platform.
To maintain security and prevent fraud.

3. Email Communications

When you sign up for an account, your email address will be stored by Amazon Web Services (AWS), which we use to send bulk email communications related to our services. We do not share your email with AWS for marketing purposes. AWS will only process your email address as part of our use of their email distribution service. AWS is required to maintain the confidentiality of this data in accordance with applicable data protection laws.

You may opt-out of marketing communications at any time by clicking the “unsubscribe” link in any email communication you receive from us, or by contacting us directly.

4. Third-Party Service Providers

We may share your data with third-party service providers in order to facilitate our services. These providers include:

Amazon Web Services (AWS): For email communication services.
Event vendors, venues, and software providers: For matchmaking and service provision related to corporate events, as per your use of our marketplace.

These third parties will only process your data for the purposes stated above and are required to adhere to applicable data protection laws.

5. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you choose to close your account, we will retain your data only for as long as necessary for legal or business purposes.

6. Your Rights Under GDPR

As a user, you have the following rights under GDPR:

Right to Access: You may request a copy of the personal data we hold about you.
Right to Rectification: You may request that we correct or update any incorrect or incomplete personal data.
Right to Erasure: You may request the deletion of your personal data from our database. In such case, any threads that you posted to the online community would still be posted for the public, but can also be deleted upon specific request..
Right to Restrict Processing: You may request that we limit the processing of your personal data in certain circumstances as negotiated between you and EventNation LLC.
Right to Object to Processing: You have the right to object to the processing of your personal data in certain situations, including for direct marketing purposes.
Right to Data Portability: You may request a transfer of your personal data from EventNation LLC to another similar service provider.

To exercise any of these rights, please contact us at [email protected].

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and collect certain information automatically. You can choose to accept or decline cookies by adjusting your browser settings, but this may affect the functionality of the website.

8. Security

We take reasonable precautions to protect your personal data from unauthorized access, alteration, or disclosure. However, no data transmission over the internet or electronic storage method can be 100% secure. While we strive to protect your personal data, we cannot guarantee its absolute security.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the updated policy will be effective immediately upon posting. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

User Consent

By signing up for an online account with EventNation LLC, you consent to the collection, use, and processing of your personal data as described in this Privacy Policy.