Your organization frequently signs venue contracts for corporate events. Procurement sees almost none of them.
We reveal the cost to your organization based on the typical superficial contract review. Then we make sure future contracts are reviewed and negotiated according to benchmarks we've developed, saving your organization both risk and unnecessary spend.
Get a Free Contract Spend Audit (opens in a new tab)- Understand every clause
- Protect your organization
- Save on unnecessary spend
Contract data automatically anonymized before processing. Your data stays yours.
The problem
Most venue contract risks go unchallenged
Venue contracts for corporate events often get signed by people who plan events as a small part of their regular job.
The venue's first draft protects the venue: attrition, food and beverage (F&B) minimums, cancellation penalties, indemnification and more.
Most of these terms are negotiable. Most go unchallenged.
The event cost is spread across departments, so no one reviews the total that could be saved across your organization.
How it works
Four steps from exposure to savings
Audit
We help you look back 24 months
- We analyze risky clauses and dollar exposure in every venue contract for every corporate event your organization has held in the past 24 months.
- We determine what those clauses actually cost you, matched to final invoices if available.
- We show how much savings was left unrealized without negotiation with the venue.
Train
We train everyone who deals with venue contracts
- We provide training to anyone who deals with venue contracts how to evaluate risk and potential savings by utilizing our user-friendly software.
- We train employees to prioritize clauses in the contract for negotiations.
Deploy
Employees review before signing future contracts
- Your employees deploy our venue contract review tool inside either an MCP for Microsoft Copilot, or a private EventNation website instance just for your organization.
- Every contract gets a risk score, a list of missing protections, estimated savings, and a marked-up counter-proposal ready to go back to the venue.
Measure
We measure your progress every six months
- We compare risk exposure per contract compared to your baseline.
- We keep track of penalties actually paid.
- We measure dollars saved through negotiation.
- We institute an organization-wide database to show what others experienced at which venues.
What makes EventNation different
Human intelligence meets AI analysis
Most AI tools flag what's in a contract. EventNation uses human intelligence from experienced event planners, alongside AI analysis, to:
Calculate the level of risk for each clause
Estimate savings available with negotiations
Flag what's entirely missing from the contract
Build a database of organization-wide contract intelligence, so risks and savings for venues can be compared to benchmarks
How we handle sensitive data
- PII is removed from venue contracts before AI processing.
- Your contracts are never shared with other clients.
- SOC 2 and GDPR scheduled for Q4 2026.
Our clients include
- Procurement leaders managing indirect spend
- Finance teams that want to see what events really cost
- Legal and risk teams
- Companies where many departments book their own events
FAQ
Common questions
Can't find all your contracts?
Start with what you have. Missing contracts are an important finding, too.
Do our people have to change how they book venues?
No. They add just one step before signing the contract.
Does this replace our planners or sourcing partners?
No. It gives planners and venue sourcers some leverage in negotiations.
Why not just use our LLM?
LLMs read what a contract says. EventNation evaluates risk levels, calculates savings potential, and knows what is not included in the contract but should be, based on event planner intelligence and benchmarks.
What is the timeline for the audit?
It's about 8 weeks for the audit to take place, another 12 weeks for training, an additional 6 weeks for implementation, for a total of 26 weeks before your organization realizes savings in event spend.
About EventNation
Founded by Faith Keiser, with 20+ years in corporate events. Faith is a member of Meeting Professionals International (MPI) and Professional Convention Management Association (PCMA), and host of Procurement Tech Pod.
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